Delivering a Consolidated Snapshot from Multiple SharePoint calendars

Delivering a Consolidated Snapshot from Multiple SharePoint Calendars - Intro

Businesses need to share multiple types of date-based (calendar) information with their employees.

Most of us have at least three categories of dates we publish to our staff.  We need to share this information in both a short-term snapshot, as well as notify everyone of longer-term dates that are coming up.

The Company This Week
Company Events Icon

Official Company Events

such as all-employee meetings, important HR paperwork deadlines, and social events.

Operational Notices & Alerts

Notices and Alerts

to let people know about operational activities, such as IT’s maintenance windows, facility issues like out-of-order services, and important on-site visitors.

Employee Announcements

Employee Announcements

such as new hire start-dates, employment anniversary dates, assignment transitions, promotions, and employee birthdays.

Future Important Events Icon

Future Important Events

Events further in the future that employees should have on their radar.

An important part of an intranet’s job is to get this information out of eMail, and deliver it in a relevant and easily consumable way

Consolidating it down to a What’s Happening This Week or Today’s Events area on the Home Page.

While we need this information front & center, we also need to keep some lines of demarcation between the category buckets. People think about each of these buckets differently, and each has its own levels of urgency. Notices & Alerts are likely to change regularly throughout the day. Company Events aren’t changing as frequently; but when they do, it is important everyone knows about them. And for most of us, the employee announcements only need to be checked once a week or so.

Each of the events have multiple related categories, tags or metadata.  A lot of value can be extracted from this metadata.  When embraced by the organization, it is an important and easily accessed record of activities eliminating the need for anyone to manage their own archive of this info–which we all know many people do.  But in SharePoint today metadata means multiple calendars.

On the next page, we’ll talk about why in more detail.  Later in the article we’ll outline various options that were explored to provide a native Office 365 solution to deliver a Company Events SharePoint calendar snapshot–and why PowerApp is the right approach.  I’ll walk through the easy-to-use template I created, which I’m sharing for FREE with the community.  You’ll find step-by-step instructions and tips for using it in your environment, and a quick video to show you how to connect the Power App to your SharePoint calendar data sources.


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